BCRD New Application Process

The way Basic Criminal Record Disclosure applications are processed is changing.

With immediate effect if your applicant is residing in England or Wales then their Basic Disclosure application will be processed through the Disclosure and Barring Service.  If your applicant lives in Scotland then we will continue to process their Basic Disclosure application through Disclosure Scotland.

Coupled with this change of processing bureau is a new document identification process for the applications processed through the Disclosure and Barring Service.

What does this mean in practice?  Well, at your usual application stage you will need to collect and inspect original documents from your applicant.  The number and type will depend on what can be produced and you must follow the path set out below.

Two routes of ID checking

Route 1 (For all applicants except non-EEA national applicants needing a DBS check for paid work in the UK)

The applicant must be able to show the following:

  • 1 document from Group 1, below; and
  • 1 further document from either Group 1, or Group 2a or 2b, below

The combination of documents presented must confirm the applicant’s name, address and date of birth. If this can’t be achieved within 2 documents a third can be selected.

The applicant should have their identity validated using Route 1. If an applicant can’t provide Route 1 documents, Route 2 may be used once the ID checker is satisfied there’s a valid reason following a discussion with the applicant, if you follow this route however we cannot process online we will need a paper application from the applicant.

Route 1a (For non-EEA national applicants needing a DBS check for paid work in the UK)

The applicant must be able to show the following:

  • 1 document from Group 1a, below; and
  • 1 further document from either Group 1, Group 2a or 2b, below

The combination of documents presented must confirm the applicant’s name, address and date of birth. If this can’t be achieved within 2 documents a third can be selected.

If an applicant is unable to provide this documentation they can’t submit an application for DBS basic check. This is because the right to work in the UK can’t be established.

Route 2 (For all applicants except non-EEA national applicants needing a DBS check for paid work in the UK)

If the applicant doesn’t have any of the documents in Group 1, they must be able to show:

  • 1 document from Group 2a
  • 2 further documents from either Group 2a or 2b

The combination of documents presented must confirm the applicant’s name, address and date of birth.

If an applicant is unable to provide this documentation they can’t submit an application for a DBS basic check.

Identity Documents:

Group 1: Primary identity documents

Document Notes
Passport Any current and valid passport
Current biometric residence permit UK
Current driving licence photocard – (full or provisional) UK, Isle of Man, Channel Islands and EEA
Birth certificate – issued within 12 months of birth UK, Isle of Man and Channel Islands – including those issued by UK authorities overseas, e.g. embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

Applicants providing one of the following documents must also provide a current valid Passport:

Group 1a: Primary identity documents for non-EEA nationals
Document Notes
A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK. UK
A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question. UK
A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK. Any current and valid Passport
A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question. Any current and valid Passport
A Certificate of Application issued by the Home Office under regulation 17(3) or 18A (2) of the Immigration (European Economic Area) Regulations 2006, to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted to take employment which is less than 6 months old together with a Positive Verification Notice from the Home Office Employer Checking Service. UK
An Application Registration Card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service. UK
A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence. UK
A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer. UK
A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer. UK

Group 2a: Trusted government documents

Document Notes
Current driving licence photo-card – (full or provisional) All countries outside the EEA (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) – paper version (if issued before 1998) UK, Isle of Man, Channel Islands and EEA
Birth certificate – issued after time of birth UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate UK and Channel Islands
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man
Non EEA Immigration Document/Visa/Work permit Valid only for roles whereby the applicant is living and working outside of the UK.  Visa/permit must relate to the non EEA country in which the role is based

 
Group 2b: Financial and social history documents

Document Notes Issue date and validity
Mortgage statement UK or EEA Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA Issued in last 3 months
Bank or building society account opening confirmation letter UK Issued in last 3 months
Credit card statement UK or EEA Issued in last 3 months
Financial statement, eg pension or endowment UK Issued in last 12 months
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Letter of sponsorship from future employment provider Non-UK or non-EEA only – valid only for applicants residing outside of the UK at time of application Must still be valid
Utility bill UK – not mobile telephone bill Issued in last 3 months
Benefit statement, eg Child Benefit, Pension UK Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, eg from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands Issued in last 3 months
EEA National ID card Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal UK – for 16 to 19 year olds in full time education – only used in exceptional circumstances if other documents cannot be provided Must still be valid

 

Non EEA Bank or building society statement Valid only for roles whereby the applicant is living and working outside of the UK.

Statement must relate to a bank or building society from the non EEA country in which the role is based.

 

If at any stage you are not sure what documents are required then please call us on 01522 246060 and we will be happy to help.